At Bainbridge Events, we strive to provide superior full-service planning and event coordination. As event vendors, we offer a unique and realistic approach to event planning and coordination by helping our clients focus on the details that truly matter and navigating the industry from an inside perspective. You can expect meticulously detailed support from start to finish, with our team showcasing your individual unique style throughout your event. We focus on simplifying the overwhelming details in planning while amplifying your personalized touches. We also pride ourselves on working with the greatest vendors in the industry and obtaining our clients the best rates for their services. Through these techniques, we ensure our clients will receive the best value for their investment, and the most simplified planning process while bringing the envisioned event into reality.

FULL-SERVICE PLANNING AND DAY-OF-COORDINATION

• Hands-on planning assistance from the initial groundwork of your event through the final execution.

• Participation and Attendance of all necessary vendor meetings, including but limited to, venue walkthroughs, catering consultations, and so forth.

• Coordination and execution of ceremony rehearsal.

• Serving as a main communicator to guests to provide direction from activity to activity, such as cake cutting, first dances, toasts, gift set up/removal, and so forth.

• Ongoing Remote consultation and in-person/virtual consultations: You can expect prompt and clear communication in return on our end, along with regular check-ins to ensure event flow is developing on schedule. 

• Planning guidance for all applicable components of your event such as rehearsal dinners and welcome parties.

• Vendor management: Suggested list of key vendors to research along with applicable referrals.

• Vendor Chart: Creation of a curated vendor chart with all applicable details such as contact information, remaining balances/deposits, and details surrounding the timeline of services.

• Timeline: Creation and execution of a curated timeline, with all vendor components, key activities, and transitional events for your event week.

• Design layouts: Creation of all necessary layouts/schematics for various components of your event, such as ceremony floor plans and reception design.

• 12-24 Hours of on-site event coordination/management during your event week tasks during event hours may consist of the execution and oversight of the timeline, coordinating vendors, assisting with event setup and/or teardown, and ensuring all aspects of your event are running smoothly.  

PARTIAL PLANNING SERVICES AND DAY-OF-COORDINATION

For those feeling confident in their event planning skills, our partial planning and day-of-coordination services may be the perfect fit to bring your final vision together. Our lead planning team will begin working with you approximately five weeks before your event.

This modified package includes -

• Participation and Attendance of all necessary vendor meetings occuring within the final month leading up to your event.

• Unlimited correspondance and consultation with client and vendors during the outlined timeframe.

• Coordination and execution of ceremony rehearsal.

• Serving as a main communicator to guests to provide direction from activity to activity, such as cake cutting, first dances, toasts, gift set up/removal, and so forth.

• Planning guidance for all applicable components of your event such as rehearsal dinners and welcome parties.

• Vendor Assistance: We will review all vendor contracts and connect with each team to serve as your main point-of-contact leading up to your event. Take the guesswork out of ensuring you have all necessary elements covered and eliminate the stress associated with the final details that pile up in the weeks and days leading up to execution.

• Timeline: Creation and execution of a curated timeline, with all vendor components, key activities, and transitional events for your event week.

• Design layouts: Creation of all necessary layouts/schematics for various components of your event, such as ceremony floor plans and reception design.

• 12 hours of on-site event coordination/management during your event week tasks during event hours may consist of the execution and oversight of the timeline, coordinating vendors, assisting with event setup and/or teardown, and ensuring all aspects of your event are running smoothly.  

ADDITIONAL Services

Event Staff

Looking for additional labor such as parking attendants or extra hands for bussing and cleaning? We can help! We typically assess these needs for existing planning clients but are happy to help in any capacity.

Fundraising or Alternative Event Coordination

Our event planning services are not just limited to weddings. We offer our expertise assistance in planning local events, fundraisers, smaller parties, and more. We would love to learn more about your event ideas and needs - Just inquire!

Event Design Layout

Take the guesswork out of designing the ideal event layout! This service includes a 1 hour on site consultation at your event location followed by a personalized design layout tailored specifically to the space and needs of your event. 

Event Planning Consultation

Still unsure on which level of event planning will best bit your needs? We can happily schedule an office or on site 30 minute consultation to provide guidance and discuss the best way to assist with your event. Consultation fee is waived upon booking an event planning package. 

Image of our Trivia Night for Housing Resources Bainbridge Fundraiser + Birthday

"Sam and her team at Bainbridge Event Rentals were phenomenal to work with! When we at HRB decided we wanted to do a game of trivia to celebrate our organization's 35th birthday, we knew we couldn't pull it off alone. Sam stepped in and held our hands through the entire process from consulting on question creation to developing the accompanying visuals to thinking creatively about how our non-traditional game would run. Bainbridge Event Rentals helped us pull off a successful fundraising trivia event!

As a non-profit organization, our Fundraising event is our most important of the year, and critical for our general operating fundraising. Sam made everything about organizing the trivia low stress, which is much appreciated particularly during a high-pressure moment! She and Lilly had a great stage presence that perfectly balanced being engaging emcees without overshadowing the mission of the game and it showed: our audience was engaged, having fun, and invested in the game. HRB is so thankful to have found Sam, Lilly, and the whole team at B.E.R."

- Sophia Blamey, HRB