At Bainbridge Events, we specialize in creating seamless and beautifully executed events, ensuring every detail aligns with your vision. Whether you're planning a wedding, fundraiser, or corporate gathering, our dedicated team simplifies the process while securing the best industry resources. We offer a range of planning and coordination services designed to meet your specific needs.
FULL-SERVICE PLANNING & DAY-OF-COORDINATION
Full-Service Planning & Day-Of Coordination
A complete planning experience designed to bring your event vision to life with expert guidance from start to finish. This package includes:
Hands-on planning from initial concept through execution.
Attendance at key vendor meetings, including venue walkthroughs and catering consultations.
Guided ceremony rehearsal (up to 2 hours) during the event week.
Serving as the primary point of communication for guests, guiding transitions (cake cutting, first dances, toasts, etc.).
Comprehensive timeline management for all vendors and event activities.
Remote and in-person consultations, scheduled throughout the planning process.
Assistance with additional event components such as rehearsal dinners or welcome parties.
Finalization of additional labor needs 2-6 weeks before the event.
PARTIAL PLANNING SERVICES & DAY-OF-COORDINATION
For those who have a vision in place but need professional support leading up to and during the event.
This package includes:
Vendor meeting participation beginning six weeks before the event.
Ongoing communication and coordination with vendors.
Guided ceremony rehearsal (up to 2 hours) during the event week.
Contract review and vendor assistance.
Timeline creation and execution, covering key event transitions.
Design layouts for ceremony and reception.
Two consultations: one at six weeks out and one at two weeks out.
Up to 12 hours of on-site coordination.
Finalization of additional labor needs 2-6 weeks before the event.
Comprehensive Day-Of Coordination
Perfect for those who have handled the planning but need expert execution on the big day.
This package includes:
Up to 12 hours of on-site event coordination.
Timeline creation and vendor communication (starting 4-6 weeks before the event).
Guided ceremony rehearsal (up to 2 hours, week of event).
Oversight of ceremony and reception.
Management of event transitions (cake cutting, dances, toasts, etc.).
Hands-on problem-solving throughout the event.
Final consultation at two weeks out.
Supervision of basic event setup.
Guest flow and experience management.
Essential Day-Of Coordination
For those who need professional oversight and logistical support on the day of the event.
This package includes:
6-8 hours of on-site event coordination.
Final consultation two weeks before the event.
Vendor and timeline management.
Oversight of ceremony and reception.
Supervision of basic setup.
Guest flow and experience management.
ADDITIONAL Services
We offer tailored event solutions beyond traditional wedding and event coordination:
Event Staff
Need extra hands for event setup, teardown, or general labor? We can provide contracted professionals, including assistant coordinators, to support your event seamlessly.
Fundraising & Community Events
We offer custom planning services for fundraisers, corporate gatherings, and community events. Contact us for a personalized consultation.
Event Design
Bring your event vision to life with a professional design consultation. This includes a one-hour on-site visit and a custom design layout tailored to your venue and aesthetic.
Event Planning Consultation
Still unsure on which level of event planning will best bit your needs? We can happily schedule an office or on site 30 minute consultation to provide guidance and discuss the best way to assist with your event. Consultation fee is waived upon booking an event planning package.
Image of our Trivia Night for Housing Resources Bainbridge Fundraiser + Birthday
"Sam and her team at Bainbridge Event Rentals were phenomenal to work with! When we at HRB decided we wanted to do a game of trivia to celebrate our organization's 35th birthday, we knew we couldn't pull it off alone. Sam stepped in and held our hands through the entire process from consulting on question creation to developing the accompanying visuals to thinking creatively about how our non-traditional game would run. Bainbridge Event Rentals helped us pull off a successful fundraising trivia event!
As a non-profit organization, our Fundraising event is our most important of the year, and critical for our general operating fundraising. Sam made everything about organizing the trivia low stress, which is much appreciated particularly during a high-pressure moment! She and Lilly had a great stage presence that perfectly balanced being engaging emcees without overshadowing the mission of the game and it showed: our audience was engaged, having fun, and invested in the game. HRB is so thankful to have found Sam, Lilly, and the whole team at B.E.R."- Sophia Blamey, HRB
“Sam single-handedly made our wedding day. She made great recommendations for vendors and logistics, ensuring that we were prepared for everything without spending unnecessary money. She listened carefully to what we were looking for (a fun, low key party with family and friends) and went above and beyond to deliver. She partnered well with all of our vendors and kept everyone on the same page. Lastly, on the day of our wedding everything went off without a hitch and we were able to have fun without dealing with any logistics. I cannot recommend her enough!! We will definitely use Sam for any additional parties we throw on the island. If you are hosting a special event of any kind she should be your first call! Thank you, Sam!!!
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“Working with Samantha and Bainbridge Event Rentals was nothing short of magical! She helped us create the most beautiful wedding week surrounded by family and friends on the island, as well as making our day run absolutely flawlessly! Samantha is patient, flexible and knowledgeable and her staff is as well. While we won’t be getting married again anytime soon (!) we highly recommend her for any event related activities! ”
“Samantha was amazing to work with! We were lucky to have had her be our wedding coordinator on top of the rentals and photo booth package that we received from Bainbridge Event Rentals. She was very organized and her check ins and to-do lists were very helpful. We sometimes had trouble making decisions within our wedding budget - and she was a helpful voice to help us weigh the options and come to a decision. The photo booth from BER was such a hit with all of our guests! Thank you sooo much Sam and team! ”
“A success like this does not happen by chance, of course, and is the result of months of meticulous planning. Thank you for all your hard work!”
Looking for reviews? Click below to read how Bainbridge Event Services came through for past clients
